By Johnny C. Taylor, Jr., SHRM-SCP
I’m facing a difficult challenge with one of my employees. Despite being an exceptional performer for over three years, she has recently shown a significant drop in productivity, a change in attitude, and a pattern of tardiness. How should I approach this situation, considering her past performance? —Trevor
It’s challenging when an employee who has consistently performed well suddenly experiences a decline. It can also be incredibly frustrating because you’ve seen their potential and promise. As you address this situation, I caution you to avoid jumping to conclusions. Be open to the idea that the cause may stem from any number of sources, including changes in workplace dynamics. With this in mind, here are some sensible steps to approach the situation:
- Schedule a private meeting. Start with a one-on-one meeting with the employee. Approach the conversation with empathy and a focus on understanding. Express your concern about the recent changes in her performance and ask if any underlying issues are affecting her work.
- Listen actively and empathize. Create a safe space for the employee to share any personal or professional challenges she may be facing. Show that you care, and offer support if needed.
- Identify potential causes. Together, try to identify the root causes of the decline in her performance. They could include personal issues, workplace stress, or changes in her job responsibilities. Look also at any recent changes within your organization or team.
- Offer support and resources. If personal challenges are impacting her work, explore available resources within your organization, such as employee assistance programs (EAPs) or mental health support. Consider offering flexible work arrangements or time off if appropriate.
- Set clear expectations and goals. Establish expectations for future performance and develop a plan to address the identified issues. This may involve setting specific goals, providing additional training or support, or adjusting the employee’s workload.
- Monitor progress and provide feedback. Schedule regular check-ins to track progress and offer ongoing support. Recognize and acknowledge any improvements, no matter how small.
- Be consistent and fair. While providing support, it’s also essential to maintain clear expectations and consequences. If the employee fails to improve, it may be necessary to take further action, such as initiating disciplinary measures.
One of the best insights a manager can have is an understanding of what drives each employee. People can have vastly different work motivations. Staying attuned to your team members’ mindsets will help you prevent and respond quickly to similar challenges in the future.
Remember: A supportive and understanding approach from employers can help employees overcome challenges and sustain high performance. By fostering open communication and providing the necessary resources, you can help them get back on the path to success.
